Need to know what to ask when you visit your reception venue?
- When can we have a menu tasting
- What time is check-in/check out
- Payment - what % is before and what % is paid after?
- Do you accept credit cards as payment for reception? Is there a surcharge?
- How many rooms for bridal party & how much?
- How much do you charge for corkage? Is it per bottle or per head? Do you charge extra for fizz/champagne?
- When can we deliver wine & fizz to hotel
Set Up :
- Dressing of tables petals, vases, lighting of candles etc.
- Colour of table linen
- How do you fold napkins?
- How do you display and organise the table plan?
- Do you provide flowers for the top table?
- Go through menus and ask can you chop and change with different menus
- Cake stands - what types you have?
- Cover for cake stand table what colours?
- How much can you incorporate the colour scheme into the room?
- Can we instruct them on setting the tables - are there any restrictions?
- Name of florist & value allocated for flowers for table arrangements (if you want to charge the standard arrangements)
- What are the arrangements for greeting guests as they arrive
- Feeding Videographer/Photographer can they get bar food?
- Is there a private area for us to relax for 10 mins?
Drinks Reception :
- Canapes can these be supplied FOC due to large number of guests staying
- Confirm that champagne will NOT be poured before guests arrive at drinks reception
- Where can musicians set up and play?
- Who will chase guests into ballroom
- What time should we sit down to start the band/DJ at 9pm
- What flowers / decorations are on the guests tables
- What time will you serve the meal at?
- Childrens / Diabetic / Vegetarian Meals?
- Potato and Vegetable choices
- Do you come around with more veg etc during the meal?
- Cost for a choice of starter
- Wine for dinner - do you only charge for what is poured or the amount of bottles opened
- How many waiters, bar staff etc & how are they dressed
- Toilets & toilet paper are these regularly checked
- Can you play music during the meal from a CD
- Bar extension how much & until when?
- Cut off time for music
- What time do you put out wedding cake, how much of wedding cake do you cut etc?
- What time do you put out the afters and what does it include?
- What is the best time for the afters guests to arrive at?
- Availability of Taxis how long to order beforehand
- Any specific B&B recommendations for other guests?