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Hotel Questions – A VERY Comprehensive List!
Need to know what to ask when you visit your reception venue?

General :

  • When can we have a menu tasting
  • What time is check-in/check out
  •  Payment - what % is before and what % is paid after?
  • Do you accept credit cards as payment for reception? Is there a surcharge?
  • How many rooms for bridal party & how much?
  • How much do you charge for corkage? Is it per bottle or per head? Do you charge extra for fizz/champagne?
  • When can we deliver wine & fizz to hotel

Set Up :

  • Dressing of tables – petals, vases, lighting of candles etc.
  • Colour of table linen
  • How do you fold napkins?
  • How do you display and organise the table plan?
  •  Do you provide flowers for the top table?
  • Go through menus and ask can you chop and change with different menus
  • Cake stands - what types you have?
  • Cover for cake stand table – what colours?
  • How much can you incorporate the colour scheme into the room?
  • Can we instruct them on setting the tables - are there any restrictions?
  • Name of florist & value allocated for flowers for table arrangements (if you want to charge the standard arrangements)

Arrival :

  • What are the arrangements for greeting guests as they arrive
  • Feeding Videographer/Photographer – can they get bar food?
  • Is there a private area for us to relax for 10 mins?

Drinks Reception :

  • Canapes – can these be supplied FOC due to large number of guests staying
  • Confirm that champagne will NOT be poured before guests arrive at drinks reception
  • Where can musicians set up and play?
  • Who will chase guests into ballroom

Meal :

  • What time should we sit down to start the band/DJ at 9pm
  • What flowers / decorations are on the guests tables
  • What time will you serve the meal at?
  • Children’s / Diabetic / Vegetarian Meals?
  • Potato and Vegetable choices
  • Do you come around with more veg etc during the meal?
  • Cost for a choice of starter
  • Wine for dinner - do you only charge for what is poured or the amount of bottles opened
  •  How many waiters, bar staff etc & how are they dressed
  •  Toilets & toilet paper – are these regularly checked
  • Can you play music during the meal from a CD

Afters :

  • Bar extension – how much & until when?
  • Cut off time for music
  • What time do you put out wedding cake, how much of wedding cake do you cut etc?
  • What time do you put out the afters and what does it include?
  • What is the best time for the afters guests to arrive at?
  • Availability of Taxis – how long to order beforehand
  • Any specific B&B recommendations for other guests?

Residents :

  • Where is the residents bar?
  • What time does the residents bar open until?
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